A complete tender preparation checklist for Kenyan bidders — statutory, technical, and financial documents you need before you submit.
Tender Preparation Checklist: Documents You Need Before You Bid
Use this checklist to confirm you have everything a Kenyan tender typically asks for before you start drafting your proposal.
Company & Statutory Documents
- Certificate of Incorporation / Business Registration
- CR12 (list of directors and shareholders)
- KRA PIN certificate
- Valid Tax Compliance Certificate
Regulatory & Sector-Specific Documents
- NCA registration certificate (construction and works tenders)
- EPRA licence (energy and petroleum-related tenders)
- eTIMS compliance for invoicing
- AGPO certificate, where bidding under reserved categories
Technical Documents
- Company profile and relevant experience
- CVs of key staff proposed for the contract
- Equipment list, where applicable
- Reference letters or past performance certificates
Financial Documents
- Audited accounts or bank statements, where required
- Bid security or bid bond, in the specified format
- Correctly completed price schedule / bill of quantities
Final Pre-Submission Checklist
- All documents signed, stamped, and within their validity period
- Bid formatted, numbered, and sealed exactly as instructed
- Correct number of copies prepared, if physical submission is required
Get Your Tender Prepared by the Experts
A well-researched bid still fails if it isn’t prepared to spec. Let Prime Tenders handle the documentation, compliance, and formatting so your next bid is submission-ready.